Security Information

Admission to the Conference

On-Site ID Required at Check-In

You will then receive a conference photo badge which will get you into all conference functions. Prior to the conference you must:

• provide proof that you are a U.S. Person or Green Card Holder
• provide a DD2345 certification number (non-government attendees only).

U.S. Person Proof

You are required to submit U.S. person proof. Acceptable forms of proof include a passport, birth certificate, a letter from your security officer on company/organizational letterhead, or if you have a security clearance, you may call in your social security number to be checked in JPAS. Please upload the U.S. person proof on the registration page or fax a copy to Sherry Johnson at (937) 253-2296.

Green Card holders, should follow the same procedure.

Conference Badges

Conference badges will be provided to you at registration. In order to expedite check-in, please upload a photo (head shot) of you on the registration page. As an alternative, you may send a digitized photo to Sherilyn.johnson@gdit.com in JPEG format at 150 dpi or above. In the subject line of the email, please put “Nano Badge Photo,” and label the file: Your lastname_Your firstname.jpg.

Military Critical - DD 2345 (Applies to Non-government Attendees Only)

Military personnel, DoD, and NASA civilian employees are exempt from the DD 2345 certification requirements. All other attendees must submit their certification number or send a copy of their certified DD 2345 to General Dynamics Information Technology. You may upload this information on the registration page or fax it to Sherry Johnson at 937-253-2296. The NanoTechnology for Defense Conference is ITAR restricted in accordance with DoD directive 5230.5, under the provisions of Public Law 98-94, “Department of Defense Authorization Act, 1984,” Section 1217, September 24, 1983. Only those certified under directive 5230.5 are eligible to obtain access to unclassified technical data with military or space applications in the possession of or under the control of the DoD.

To determine if your employer already has a certification on file that extends to all employees, visit the website at www.dlis.dla.mil/jcp, contact the Joint Certification Office at 800-352-3572, or send an email to jcp-admin@dlis.dla.mil. If not certified, your company may apply for certification by completing the DD Form 2345. The application must be submitted directly to the U.S./Canada Joint Certification Office, Defense Logistics Information Services, Federal Center, Battle Creek, MI 49017-3084. You must include some type of documentation that verifies your company, such as a copy of its state business license, or Articles of Incorporation, or Incorporation Certificate, or a copy of their IRS Document verifying the tax ID number. Only one form of documentation is required. If this is not included with the DD Form 2345 it will be returned unprocessed. Processing time is approximately one month. The Joint Certification Office will notify each company’s custodian by mail if the company’s request for certification has been approved. Questions regarding the application approval process should be directed to the Joint Certification Office. Please note: Every location of a company MUST have its own certification. For example, if your organization’s headquarters are in Alexandria, VA, but you work at an office in Denver, CO, your certified DD2345 MUST have the address for the Denver office. One certified DD2345 at the headquarters does not blanket all locations of an organization. University certification is by department and not University wide. By regulation, the ITAR restricted proceedings will be sent to this address and you will need to acquire the proceedings from them.
 

If you have any problems accessing these pages, send an e-mail to Jennie.Hempstead@gdit.com for help or call Ms. Jennie Hempstead at (937)254-7950 ext. 1150. Please specify in the e-mail which operating system you are using, which version of Windows you are using (if you are running Windows), and which type and version of browser you are using. This page is best viewed using Microsoft Internet Explorer 6.0 or Netscape 6.2 or later. The use of other browsers may result in incorrect formatting of the page.