2012 Exhibit Rules and Regulations

1. The dates and fee structure are firm.  For fees to apply, they must be received by the applicable dates.  Registration alone does not guarantee that rate.
2. No refunds for exhibit cancellations will be granted after 30 April 2012.
3. Exhibit space cancellations prior to 30 April 2012 will result in a refund of paid exhibit fees, minus a $75 processing fee.
4. Exhibit check-in is required at the NFCS registration desk prior to set-up.
5. During set-up and tear-down, all exhibit workers entering the hall must have a NFCS set-up badge or a NFCS registration badge.  Set-up badges are free of charge but will not admit a person into the NFCS once the show has opened and will not admit a person into the technical sessions.  Only those wearing NFCS registration badges may enter any of the formal proceedings.
6. To receive a 2012 NFCS badge, you must forward your clearance (see security page).
7. The NFCS Planning Committee reserves the right to cancel any exhibit space for misrepresentation of products or non-payment of exhibit fees due for space rental.
8. The NFCS Planning Committee reserves the right to refuse applications or require exhibitors to adjust exhibited materials if they do not meet the standards required or expected, as well as the right to curtail exhibits that reflect against the character of the Symposium.  This applies to displays, literature, advertising novelties, souvenirs, conduct of persons, etc.
9. Show information and updates will be provided via email or on-line and will be sent to the designated contact.  If the onsite show contact is different from the pre-show contact, a name and contact information for the onsite show contact is required.  Designation of an onsite POC is required to ensure important show information is disseminated to the individuals that are staffing the booths.
10. Exhibitors should secure, at their own expense, appropriate liability/loss insurance and provide reasonable security for equipment and displays during the Poster Session & Exhibitor Technical Exchange.  The NFCS Planning Committee, General Dynamics Information Technology (GDIT), and the Aliante Station Casino + Hotel will not be responsible for loss, theft, or damage to exhibitor supplied equipment during any part of the symposium or during set-up and tear-down.  It is agreed that exhibitors shall indemnify and exempt GDIT, its officers and staff, the NFCS Planning Committee, and the Aliante Station Casino + Hotel from all personal and property loss of liability which may arise from theft, fire, lightening, smoke, strike, riot, and civil commotion, or any other cause and condition beyond their control.  The exhibitor expressly waives all claims for any loss, damage, or injury.
11. These rules and regulations together with the application and payment constitute the entire agreement.