Security Information
Admission to the Symposium
Admission to the Symposium requires the following:
U.S. Government Issued Photo ID at Check-in
U.S. Government issued photo ID’s include a U.S. driver’s license, U.S. Passport, or U.S. Government/ Military Photo ID.
Proof you are a U.S. Person
You are required to submit proof of that you are a U.S. Person (U.S. Citizen or Green Card Holder). For U.S. Citizens, acceptable forms of documentation include your passport, birth certificate, or a letter verifying your U.S. citizenship status on company letterhead from your security manager or HR representative. Acceptable forms of proof for Green Card Holders include a copy of your Green Card. Please upload your U.S. Person proof on the registration page.
You may also submit an I-9 form (employee citizenship verification) from your current employer.
Symposium Badges
Symposium badges will be provided to you at registration. In order to expedite check-in and by-pass a $20 on-site badge fee, please upload a photo (head shot) of yourself on the registration page. Digital photos should be JPEGs saved at 150 dpi or above.
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Non-government Only: DD 2345
Military personnel, DoD, and NASA civilian employees are exempt from the DD 2345 certification requirements. All other attendees must submit their certification number or send a copy of their certified DD 2345 to General Dynamics Information Technology. Please submit this information on the registration page. The NSMMS is ITAR restricted in accordance with DoD directive 5230.5, under the provisions of Public Law 98-94, “Department of Defense Authorization Act, 1984,” Section 1217, September 24, 1983. Only those certified under directive 5230.5 are eligible to obtain access to unclassified technical data with military or space applications in the possession of or under the control of the DoD.
To determine if your employer already has a certification on file that extends to all employees, visit the website at http://www.dlis.dla.mil/jcp, contact the Joint Certification Office at 800-352-3572, or send an email to jcp-admin@dla.mil. If not certified, your company may apply for certification by completing the DD Form 2345. The application must be submitted directly to the U.S./Canada Joint Certification Office, Defense Logistics Information Services, Federal Center, Battle Creek, MI 49017-3084. You must include some type of documentation that verifies your company, such as a copy of its state business license, or Articles of Incorporation, or Incorporation Certificate, or a copy of their IRS Document verifying the tax ID number. Only one form of documentation is required. If this is not included with the DD Form 2345 it will be returned unprocessed. Processing time is approximately one month. The Joint Certification Office will notify each company’s custodian by mail if the company’s request for certification has been approved. Questions regarding the application approval process should be directed to the Joint Certification Office.
Please note: Every location of a company MUST have its own certification. For example, if your organization’s headquarters are in Alexandria, VA, but you work at an office in Denver, CO, your certified DD2345 MUST have the address for the Denver office. One certified DD2345 at the headquarters does not blanket all locations of an organization. University certification is by department and not University wide.
By regulation, the ITAR restricted Symposium proceedings will be sent to the address on the DD 2345 and you will need to acquire the proceedings from them.
If you have questions regarding the DD 2345 process you may contact Nancy Johnson at 937-476-2156.
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Non-government Only: U.S. Government Contract Verification
This conference is ITAR restricted and presentations will be given up to the Distribution C level. Proceedings will be published as a Distribution C volume. Per Distribution C, only U.S. Government Agencies and their contractors may access this data. Therefore, all non-government attendees must provide verification that their company or organization is currently working under a government contract and will be asked to provide a Government Contract Number, Period of Performance for the Contract, and the name, phone number, and email address of the Government Contract Program Manager. This information should be provided on the Registration page. For questions, please contact Michelle Williams, michelle.williams@gdit.com, 937-476-2165.
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