Call for Posters 2008 TMC

Call for Displays / Posters

Space is still available. Reserve Your Display / Poster Space today.
A generous amount of designated time has been built into the agenda for Display & Poster Sessions in the Exhibit Hall.  Reserve your space for pop-up and/or table-top displays, poster tutorial presentations,  poster displays for other information, and demonstrations.  Breaks, a lunch, brunch and an evening get together with refreshments are among the networking functions that will take place in the poster / display exhibit area during these working sessions.  All attendees are invited to these sessions; they are a vital portion of the TMC.

If you wish to showcase your organization’s work in the Technology Maturity arena by setting up a pop-up or table-top display or a poster, and/or give a computer demonstration during these sessions, please reserve your space by 28 August 2008 by completing the Poster Registration Form below.

You will receive the use of a 4’ x 8’ free-standing poster board AND a 6 foot table from which to display your materials and/or your computer demonstration or pop up display. Display materials will be mounted on the poster board with push pins or Velcro, which will be provided. You will use one side of the double-sided poster board; another poster presenter will use the opposite side of the board. Space is limited and available on a first-come-first-served basis so please register for display / poster space early!

There is no pipe & drape needed and no exhibit company will be contracted.

Display & Poster Area Agenda

The fee for the table and poster board area is $250. If you require electricity, the fee is $300. Only one standard outlet per poster presenter is available. The deadline for payment and reserving your poster / table space is 28 August 2008.

Fee includes:
• One 6’ table, draped & skirted
• One 4’ x 8’ poster board
• Velcro or push pins for mounting board materials
• One chair
• Organization name and website listed on the 2008 TMC website as a poster presenter
• Organization listed as a Poster / Demo Presenter in the 2008 TMC Final Program

Display / Poster Space Cancellation / Refund Policy:
If you cancel your display / poster space on or before 28 August 2008, you will receive a full refund of the space fee, minus a $75 processing fee. No refunds will be issued on display / poster space cancellations made after 28 August 2008. Cancellations must be received via email to nancy_johnson@gdit.com.

Mailing Your Display / Poster Materials to the Hotel
If you plan to mail display / poster materials to the hotel, please mail to the address below and use the following instructions. Mailing Label must contain the following information:

Founders Inn & Spa
5641 Indian River Road
Virginia Beach, VA 23464
ATTN: Your name (Guest)
Guest Arrival Date: Put the date you are checking-in at the hotel
RE: 2008 TMC Meeting

Please plan to arrive at the hotel BEFORE your materials arrive. The hotel will deliver the packages to you when they arrive. If you must arrive after your materials are delivered, please mark “Hold for guest” on each package, in addition to the above information on the label. Your name and arrival date MUST be on each package whether you arrive before or after your materials.

Display / Poster Registration Form & Payment
To reserve display / poster space at the 2008 TMC, please send payment to the address below and complete and submit the registration form below. If you have any questions regarding the space or specifications, please contact Ms. Pamela Myers at Pamela.myers@gdit.com or 937-254-7950, extension 1135.

NOTE: If using a credit card to pay the space fee, after completing the form below please call Ms. Nancy Johnson with your credit card number, 937-254-7950, extension 1155. We accept VISA, MasterCard and American Express.

If you have any problems accessing these pages, send an e-mail to Jennie.Hempstead@gdit.com for help or call Ms. Jennie Hempstead at (937)254-7950 ext. 1150. Please specify in the e-mail which operating system you are using, which version of Windows you are using (if you are running Windows), and which type and version of browser you are using. This page is best viewed using Microsoft Internet Explorer 6.0 or Netscape 6.2 or later. The use of other browsers may result in incorrect formatting of the page.